A recent report reveals that more than a million companies globally use Microsoft Office 365, according to the Financial Post. If you’ve been in the business world for some time, you may have noticed that almost all company computers use Microsoft. So, why is this? Business owners across all sectors know the importance of filing, storing, and organizing data neatly for future reference. They also understand that keeping business information safe and implementing the right software is key to achieve goals.
While there is plenty of software you can use to do your tasks, Microsoft stands out from the crowd because it seamlessly helps organizations transition from manual filing to online record keeping. Not to mention, it enhances business communications, leading to increased productivity and employee engagement. Read on to learn more about how Microsoft Office Software is important to business organizations.
Enhanced Cloud Usage
One of the most significant aspects of Microsoft Office is that it embraces the cloud, meaning you can access its application and data from any location as long as you have internet access. Even more interesting, you can access Microsoft’s applications on at least five different devices per user by syncing them together. These features allow you to work from remote areas and multiple locations. It’s worth noting that all data created on Microsoft software, especially Office 365, is stored on the internet, meaning you and your employees can access files via OneDrive or Sharepoint from anywhere. As a result, the productivity levels in your organization increase significantly.
Automatic Software Updates
Unlike most business software, buying licenses for new versions and updates of Microsoft apps isn’t a problem. Microsoft guarantees automatic upgrades of all its applications at predetermined intervals. This means you don’t have to worry about missing out on the latest software versions. Also, you don’t need to stress about spending extra cash buying new software for your business every time a Microsoft update is launched. That’s because upgrades are accounted for in your Office 365 licenses. So, you can rest assured that your business stays up to date with new versions of MS Office.
Appealing Team Collaboration Features
Effective communication at the workplace is vital to the success of your business. And one of the best ways to achieve this goal is by investing in Office 365 because it’s communication-centric. Typically, Office 365 promotes teamwork, as it allows you to share calendars, contact information, mailboxes, and documents in real-time via collaborative tools. For instance, you can share calendars on Exchange, which helps you identify who in your team is available and when. That way, you can set meeting dates that work for everyone in the office.
Sharepoint is another essential tool designed to improve collaboration. This app allows Office 365 users to save and access documents from any location. Multiple users can also edit stored files in real-time, share links via email, and even see who is editing a document at any time. Thanks to its colored flag representing each user, you can quickly identify the specific areas of a document your team members are working on. Like many MS Office applications, Sharepoint helps teams to work efficiently. However, experts recommend taking a Sharepoint Online developer training course to get the most out of this app. During training, you’ll learn everything about Sharepoint, from beginner to advanced. You’ll also become an expert in working with Sharepoint Framework, Sharepoint on-premises, Sharepoint Online Office 365, Power BI, and other Power Apps.
Improved Safety And Security
With the rate at which cyber threats are increasing, cybersecurity has become a major concern for businesses of all sizes. To prevent data breaches, Microsoft stores your business information in its data centers and has built-in security features that protect your data from hackers. Moreover, there are several ways Microsoft protects your company’s information at various stages. For example, in MS Office 365, your files are encrypted using SSL instead of HTTP, IRM, and BitLocker. That way, unauthorized individuals cannot access your data. Interestingly, you can wipe off data from a device if you lose it but still access your files on your other synced devices.
In addition to encrypting your data, Microsoft uses two-factor authentication to prevent third parties from accessing your files if you lose your devices. By leveraging threat detection and anti-malware solutions, Microsoft can easily detect suspicious activity on your server and stop them immediately.
Maintaining effective communication at the workplace boosts employee morale and engagement, resulting in increased efficiency. As a business owner, you can accomplish this goal by subscribing to Office 365 because it provides users with a set of tools that streamline internal communications. For example, Skype for Business enables in-house staff and external agencies to communicate effectively through video conference calls and meetings. Since Skype isn’t limited to a specific location, you can collaborate with team members from anywhere in the world regardless of time. You can also use Teams for instant messaging, posting comments, and uploading files, thus promoting cross-department collaboration and co-authoring tasks. Other communication tools in Office 365 worth trying are Outlook and Yammer.
Microsoft is a popular software among business owners, and it’s easy to see why. Businesses that invest in MS Office 365 enjoy increased productivity and employee engagement. That’s because Office 365 boosts communication and provides easy-to-use team collaboration tools. Additionally, Microsoft has adopted cloud computing, meaning all your data is stored in the cloud. With this, you can save, share, and access files from anywhere without worrying about cyberattacks because Office 365 has robust in-built security features.