Employee onboarding that is done correctly may enhance employee productivity by over 70%. As a result, developing an employee onboarding plan and ensuring that it covers all bases while leaving no room for mistake is critical.
While an onboarding process may differ from one company to the next, adopting a few best practises will help you hire and retain employees in 2022. To make your onboarding successful, you need the best HR software in UAE.
Let’s have a look at what they have to offer.
Reduce the Amount of Time You Spend On Paperwork
Employee onboarding involves a lot of paperwork and documentation, from the new hire’s background check to personal data and evidence of expertise. For a new recruit, the whole process of inputting pertinent information to complete the obligatory onboarding documents may be stressful and exhausting.
The employee’s first few days are spent attempting to comprehend the task and the organization. Filling out too many documents and being overburdened with paperwork might disrupt the flow and undermine the new hire’s confidence, which is already low.
If companies can find a method to automate onboarding paperwork, it will offer new recruits the choice to do it at their leisure, with subtle reminders to push them along. This will put new hires at rest while also allowing HR professionals to devote more time to one-on-one contacts with them. This might have a significant impact on employee satisfaction in the long term.
Make a Team Video and Send It Out
Introducing the new employee to the team is a crucial element of employee onboarding. While at the office, this is generally accomplished via meetings and in-person introductions, as the workplace evolves into a hybrid environment, videos are now our best hope.
The simplest approach to engage a new recruit and introduce them to their team members is to create a team film and email it to them. Such films may be made up of a series of short recordings in which team members introduce themselves and express their excitement about getting to know and working with the new employee. This is a great approach to develop a human connection whether you’re working remotely, or even if you’re moving an employee and the onboarding process is taking place remotely.
If you want to make your job simpler and generating films seems daunting, employee onboarding software may assist you in creating these movies and automatically sending them to new recruits. Furthermore, these movies relieve the HR department of the burden of presenting new staff to their teams.
Assign a Friend to Assist With the Onboarding Process
Assigning an onboarding buddy is another great practice for employee onboarding. This buddy is essentially a current employee who is well-versed in the company’s operations. Having an onboarding buddy makes it easier for a new employee to acclimate and learn about the company and its procedures. This makes the whole ‘joining the team’ process a bit less daunting and simpler for new workers.
Based on the responsibilities or team that a new recruit is a member of, a smart employee onboarding tool may assist you identify the proper ‘buddy’ from your team. It also helps in laying out the stages that the onboarding buddy must follow in order to successfully expose the new recruit to all of the necessary information.
As a result, pair your new employee with a friend who has enough free time to connect and show them around. Also, send out periodic reminders to the buddy to ensure that they check in on the new recruit or just have a water cooler conversation with them. Notifying the buddy and the new recruit that this is a time-limited and temporary collaboration may also encourage them to put more effort into it.
Make a Checklist for the First Day
New recruits want to make a positive first impression on their first day. The constant struggle between giving it their all and completing all of the paperwork and procedures may quickly become overwhelming, resulting in a very exhausting first day, which has a detrimental impact on the employee experience.
To minimize the ensuing uncertainty and turmoil, one of the greatest employee onboarding techniques is to construct a first day checklist and deliver it to the new recruit ahead of time so that they are prepared when they arrive at work.
This checklist may be created and shared with the new employee using an employee onboarding platform. It may also allow them to automatically update this checklist as they complete each activity.
Arrange For an Induction and a Team Meeting
After the aforementioned items have been completed, HR is responsible for conducting and completing the induction process, as well as introducing the employee to the team. Keep in mind that induction is not the same as onboarding and should not be utilized in lieu of a thorough onboarding procedure.
There should be a specific agenda set out for new recruit induction, whether it is a basic introduction to the briefs or first week objectives or about the job function. Also, in the email outlining the induction agenda, ensure to include or mark the appropriate team members. This not only informs the new recruit about the appropriate team members participating in the various responsibilities, but it also makes them feel welcome in the firm.
If you utilize an onboarding platform, it may send out invitations to team members who are needed to attend the induction meeting automatically.
Get an All-In-One Onboarding Software
Employee onboarding differs from one employee to the next, but the process is the same. As a result, investing in tools that can automate the repetitive tasks while you focus on the human side of recruiting becomes critical.
The right balance and mix of man and machine, in the shape of HR professionals and reputable employee onboarding software, can aid in the creation of a comprehensive employee onboarding system, ensuring a seamless employee journey and experience.
Employee onboarding best practises are easy to execute and adjust using a tool, despite the fact that it seems to be a daunting undertaking. To set up the procedure, all you need is a little time. After that, you must evaluate and monitor the data in order to enhance onboarding.
